Employee Equipment Return Form Template

Simplify the equipment return process and maintain clear documentation using SurveySparrow.

Mobile SDK

With this feature in your form, you can embed the employee equipment return form in your Android or ios app. This will make it easier for the employee to fill in the form on their smartphones. You can trigger the form by using a few lines of code and gain rich insights from the employees. This feature will help in increasing the response rate at a faster rate.

Slack or Microsoft Teams Integration

Turn on integration with Slack and MS Teams and enable filling out the equipment return form within the app itself. This becomes very easy when someone is filling out the form on a smartphone.

White Labeling

Increase brand awareness and identity by adding the brand logo to your form. Using this feature you can customize the form with your own themes and make the form look truly yours. You can also create a customized URL with your company’s name in it.

Emojis & Gifs

Get creative, and make your form look stunning. Make it interactive using images and gifs. Our builder is integrated with Unsplash and Giphy libraries. Use the right keywords in the search box and the most relevant ones will be displayed.

Use Cases: Employee Equipment Return Form Template

Employee Resignation, Termination, or End of Contract

When an employee resigns or is terminated, they may possess company assets like laptops, mobile phones, security badges, or tools that are company property. The form would help document the return of these items, ensuring a clean handover process and helping to prevent disputes over the return of equipment. For contract or temporary employees, the form is valuable in collecting equipment at the conclusion of their contract. This ensures that the organization retains its assets and prepares them for use by future employees. Companies could also integrate the form into the exit interview process.

Department Transfers or Remote Work Arrangements

In the case of internal transfers or promotions, the form can be used to track the movement of equipment between departments. This helps to maintain an organized inventory and ensures that equipment is available to employees who need it. With remote work becoming more common, employees may have company equipment at home. The form would help ensure a smooth return process when employees transition back to the office or leave the company, avoiding potential losses of remote work equipment.

Equipment Upgrades

When employees receive upgraded or replacement equipment, the form can document the return of the old equipment and the issuance of the new items. This helps keep records of the organization’s assets up-to-date. Keeping a record of how much equipment was updated regularly would also help organizations manage their spending on technology and, hence, their costs better. By tracking and analyzing this data, they can plan and prepare for software updates in advance.

Lost or Stolen Equipment

In the unfortunate event of lost or stolen equipment, the form can be used to report the loss and detail the steps taken to recover or replace the items. This documentation can be vital for insurance claims and tracking any necessary disciplinary actions. Further, the form would serve as a record of equipment returns, which is crucial for compliance with regulations and internal policies. It also holds employees accountable for the equipment they were entrusted with, helping to reduce losses and damage to company assets.