Asset Request Form Template

The first and foremost thing that needs to be understood here is that IT asset management is not a one-time project. It’s an ongoing process of maintaining all the IT assets be it hardware, software, and information. So, instead of looking at it as a one-time investment in time, effort, and money, there needs to be a streamlined process.

What does IT Asset Management mean?

Any IT company owns a number of assets, such as the laptops or PCs used by the employees, software licenses installed in those laptops, accessories, and all other hardware. IT Asset Management is the process that includes,

1. Asset allocation to the employees based on their requests
2. Identifying the issues with hardware and software assets and solving them
3. Procuring new assets based on the requirements
4. Setting up and maintaining a full-proof asset tracking system
5. Disposing of expired assets
6. Protect assets from malware

IT assets are used by all your employees across different offices but nobody owns anything. You never know if any employee is misusing the tool, software, or hardware device. If the employee uses pirated software or downloads malware unknowingly, there will be a lot of hassle. So, a streamlined asset management process is a must.

Improve operating costs

Some companies even hire teams specifically for asset management. In a number of cases, it has also been observed that thorough IT Asset Management helps companies reduce operating costs by 5% to 10%. How?

With IT asset audits, software remains updated with the latest licensed version, and devices remain free from malware, thus preventing crashing down or data from getting corrupted at crucial times. This results in better productivity of the teams.

Smart Asset Allocation

A thorough IT Asset management process gives a clear idea of the number of assets being used in the company and the purpose behind them. This data helps in forecasting the number of assets required and also prevents the unnecessary purchases of additional assets and software licenses.

Streamline Asset Requests

Using IT asset request forms, asset requisition forms, etc, employees can place their asset requests easily. And, the IT asset management team can then fulfill the request after it is being approved. This streamlines the process avoiding any kind of confusion between the departments or employees.

Benefits of Our Employee Asset Request Form Template

Multiple Sharing Options

You can share this asset requisition form across multiple channels like Email, Website, Mobile & Social Share. Reach your employees wherever they are to get more reach, more responses, better data, and valuable insights. Use the email embed feature and directly share the form via their email. This feature lets the respondents fill out the form without navigating to external pages. 

File Upload Feature

This request form allows your employees to upload any type of file. For example, if you want the employees to upload their employment confirmation letter, you can easily do this by adding a document upload question type and giving the necessary description. Later on you can download the document and verify it before allocating the assets to the employee.

Library of Questions

Use our builder to add 20+ question types to your asset request form. You can use multiple-choice questions, picture-based questions, rating types, and many others in your form. The contact form lets you collect all the demographic information of your employees. Adding different types of questions will make the form interesting for the employees. 

Use this Asset Declaration Form Template to collect the details of different assets allocated to them.

Google Sheet Integration

Sync your forms with Google Sheets to share and collect responses in real-time. Use built-in features of Google Sheets like formulas, charts, and conditional formatting to analyze and visualize your data effectively. This way you can manage all your employee assets in one place and can make better decisions in the future.

Flexible Formats

SurveySparrow allows you to create single-page forms and multiple-page forms. Single-page forms enable you to present a section of questions on a single page. Multiple-page format helps to project only one question at a time to your respondents, just like in the preview template up there. You can also export the request form into PDF format and use it for manual asset request collection.

How To Use This Asset Request Form Template

Customize the Form

Scroll up, click on ‘Use this Template’ and sign up to create an account. If you are good to go with the template, then great! Or else you can change, add, or remove questions from the drag-and-drop builder according to your choice. Change the background, and font, and even personalize the welcome and thank-you pages to match your company’s style.

Integrate For Better Workflow

Connect the form with Mailchimp to sync employee data, or Zapier to automate data flow and minimize manual entry. Our integrations enhance efficiency and accuracy in your form collection process.

Share For Better Reach

Effortlessly share your customized asset request form for employees across multiple platforms with SurveySparrow. Embed on your website, send via email, share on social media, or as an SMS link, QR code, etc. to reach employees anywhere, on any device. You can export the collected data in PDF format.