Templates Business

Art Commission Request Form Template

Features of Art Commission Form Template

Manage the Lifecycle of Art Commissioning with SurveySparrow

SurveySparrow can be instrumental in streamlining the art commission process by providing an interactive and efficient way to gather commission requests from clients. Here’s how you could use SurveySparrow to create an art commission request form template and manage the lifecycle of art commissioning:

Step 1: Template Customization

You would start by customizing this art commission request form template with the builder. This form would typically gather client information, their art preferences, desired size, medium, color scheme, inspiration sources, and any specific details they want in the art piece. You can add images of your past work to give clients ideas or as examples of different styles or techniques you offer.

Step 2: Detailed Information Gathering

Using skip/display logic, you can design the form to ask follow-up questions based on previous answers, ensuring that you gather as much relevant detail as possible. For example, if a client indicates they want a portrait, you can follow up with questions about the number of subjects, portrait style, background details, etc.

Step 3: Budget and Timeline

Incorporate questions about the client’s budget and timeline. This will help you assess whether the request is feasible and aligns with your schedule and pricing structure. SurveySparrow can automate responses to let clients know if their budget or timeline is too restrictive based on the parameters you set.

Step 4: Agreement on Terms

Once the form is submitted, you can set up an automatic email response that outlines the next steps, such as setting up a consultation call or meeting to finalize details. This email can also include a link to a terms and conditions document that the client needs to review and agree to, ensuring both parties understand the scope and limitations of the commission.

Step 5: Drafts and Revisions

As you progress with the artwork, you can send out updates or drafts. You might create a simple feedback form where clients can comment on the progress or request changes. This ensures that the communication about revisions is documented and organized.

Step 6: Final Approval and Payment

When the art piece is nearing completion, you can send a final version for approval through SurveySparrow. Once approved, use stripe integration to complete the transaction.

Step 7: Delivery and Follow-up

After the piece is delivered, you can send a follow-up survey to ask about their satisfaction with the final product and the commissioning process. This feedback is valuable for improving your service and can also be used as testimonials for future clients.

Step 8: Relationship Maintenance

After the artwork has been delivered and the commission is complete, maintaining the relationship with the client is crucial for future business. With SurveySparrow, you can leverage various integrations to keep in touch with past clients and engage them with new offers or updates on your work. For instance:

Email Marketing Services: Connect with platforms like Mailchimp to automate your email campaigns, allowing you to send out newsletters, special offers, or updates on your latest works to the clients who showed interest in your services.

CRM Software: Integrate with CRM systems such as Salesforce or HubSpot to effectively manage client data, personalize your follow-ups based on the collected survey responses, and nurture ongoing relationships.

Automation Platforms: Use tools like Zapier to connect SurveySparrow with hundreds of other applications, enabling you to create automated workflows for client engagement and follow-up.

Analytics Tools: By integrating with analytics services like Google Analytics, you can gain insights into how clients interact with your emails and website, helping to tailor your marketing strategy.

E-commerce Platforms: For artists who also sell prints or merchandise, connecting with e-commerce platforms such as Shopify can assist in managing follow-ups on client purchases and informing them about related products.


Throughout this process, our dashboards can help you track the number of commission requests, client satisfaction levels, and other metrics that could be beneficial for growing your art business and improving client experiences. The platform’s versatility in form creation, automation, and data analysis makes it a powerful tool for managing the entire lifecycle of art commissioning.

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