Blog Best Of

Purchase Order Format – Download FREE Purchase Order Forms in Excel & PDF!


3 min read

In this blog post, we go all guns blazing on the different purchase order formats you can download in a click!

But, before that, just in case you want to know the textbook definition of what a purchase order is…

A purchase order is a commercial document sent by the purchasing department of the buyer to a supplier requesting the product or services in the form of an order. A purchase order usually contains the items to be purchased, quantities of each of the items required, and its price along with the buyer’s and sender’s addresses.

So, once the vendor accepts the purchase order, you enter into a contract with them.

Different Purchase Order Formats (Easy, Fun & Ready-to-use)

So, here are some of the most popular purchase order formats:

  1. Purchase Order Format in Excel [Downloadable]
  2. Purchase Order Template [Ready-to-use Survey]
  3. Purchase Order Format in PDF [Downloadable & Editable]

Purchase Order Format in Excel [Downloadable]

Download this free purchase order format in excel to fulfill your purchase order requirements. This purchase order template lets you add buyer’s and sender’s addresses, item id, items to be ordered, quantity, price – which automatically gets calculated once you enter the price and quantity of each of the items.

If the purchase order is taxable, there’s a section where you can add the tax as well.

Purchase Order Template [Ready-to-use Survey]

Alternatively, you can use a purchase order template like this one here and experience hassle-free communication with your suppliers. Add your business logo, apply your style, color, and font and make this free purchase order template all about your brand.

You’re just one click away to try this purchase order template for FREE!

We know for a matter of fact that purchase order forms are the essence of business transactions and we most certainly believe that it shouldn’t be boring. And you may ask what takes away the boring element in the above purchase order template.

Well, we’ve made it conversational for you. Because Business = People and People = Communication and we believe that communications are smooth when it’s conversational.

Purchase Order Format in PDF [Downloadable & Editable]

Did you really think we’ll leave PDF out? Oh come on, it’s the master of all the formats. Here’s an editable purchase order format in PDF that lets you add the buyers’ and senders’ details at ease.

Just download the PDF file, edit the addresses, purchase order number, item name & Id, quantity, and amount. And poof, you’re ready to go!

FAQs on Purchase Order

What is a Purchase Order?

A purchase order is an order sent by the buyer to the vendor requesting the order of certain products or services. The buyer and the seller then enter into a contract(based on the agreement) once the vendor acknowledges and accepts the requested order post which an invoice is sent to the buyer.

How to write a Purchase Order?

A purchase order format usually contains a Purchase Order Number (PO number), PO Date, Name, Address & Contact Details of the buyer and the sender, list of products/services to be ordered.

Invoice vs Purchase Order

  • A purchase order is sent to the seller by the buyer to order products/services whereas an invoice is aimed at the buyer by the seller.
  • A purchase order contains the total list of the products/services a seller wants to order whereas an invoice contains all the billing details of the products/services ordered by the buyer.

What is a Purchase Order system?

A purchase order system is nothing but software that manages the entire purchase order activities. More often than not, it automates the sending/receiving of all the purchase orders and invoices while maintaining all the billing details and the other paperwork secured.


Product Marketer

Frustrated developer turned joyous writer.

Cherry-picked blog posts.
The best of the best.

Leave us your email, we wont spam. Promise!