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How to Create Google Forms in 2021: A Guide

Kate William

5 min read

Can anyone create Google forms? The answer is yes. To create a survey in Google Forms, you don’t need to know any coding whatsoever. All you need is a Google account.

With that, let’s get started. Here’s your guide on how to create a Google form in 2021.

How to create Google forms

Log in to your Google Drive or the Google Forms app.

How to open a Google form

  • Click on the +New button.
  • Select Google Forms.
  • Choose from the options: blank form, blank quiz, or template. For our purpose, we will choose a blank form.
  • An Untitled form opens up. You can add a title and description.

How to add a question in Google forms

  • Under it, you will see an Untitled Question. You can choose from different formats, including multiple-choice, file uploads, dropdown, and more.
  • You can click, drag and drop to rearrange the questions.

Google Forms file upload question

  • Through the File upload question, you can let people upload specific file types to your Drive. Respondents can upload a maximum of 10 files up to 10 GB depending on the form limits.
  • Clicking the Duplicate icon on the right-lower side copies the question. You can edit this for a different question in the same format.
  • You can click the Delete icon to remove the question.
  • If you want to make the question mandatory, adjust the Required toggle.

How to customize a Google form layout

On the right side of the question, you will see a floating toolbar that includes the following options:

  1. Add question – This is for adding a new question.
  2. Import questions – This is for importing questions from a previous Form.
  3. Add title and description – Use this to introduce a new set of questions.
  4. Add image – This enables you to add a relevant image. You can choose to upload a picture, use your webcam, insert from a URL or plug one in directly from Google Drive or search.
  5. Add video – Unfortunately, you are only allowed to add videos from YouTube.
  6. Add section – This is used to break long forms into different sections and parts.

How to customize Google Forms layout

Additionally, there’s a Customize theme icon on the top right. You can click this to add a little spice to your survey. The four options available include:

  1. Header – You can upload an appropriate header image for the survey.
  2. Theme color – Pick one of the options available or add a custom color.
  3. Background color – You can insert a suitable background color according to your preference.
  4. Font style – This lets you change the font.

Google Forms settings you should know about

Preview

Next to the Customize themes icon, you will find an icon for Preview.

  • This creates a working link to the form in a new tab.
  • After filling this form, you can click Submit. The response will be recorded.
  • If you choose to submit the sample form, it may hamper your final result, as all the Google surveys add up to the total result.

Settings

Three options are present – General, Presentation, and Quizzes.

1) The General option lets you save individual email addresses. You can also limit the number of responses to one. Submission editing and summaries can be enabled or disabled.

2) In Presentation, progress bar, question order shuffling, and a link to submit other responses can be enabled or disabled. In addition, you can also write a confirmation message, such as, ‘Thank you for your response,’ ‘Your response is submitted,’ etc.

3) In Quizzes, there is a toggle to change the form into a quiz. It also lets you see the participant’s progress with missed questions, correct answers, and answer grading.

Survey Share Options

When we hit Send, three options appear.

  • In Email, you can send the form to individual email ids, along with the subject and a message.
  • Link – This generates a link to the survey, which can be shortened to comply with character limits.
  • Embed HTML – This option generates a code snippet to display the form on a webpage. Any person visiting the webpage can fill this form. However, Google Forms won’t let you use Embed HTML if your survey has a File Upload question.
  • Additionally, you can share the form on Facebook and Twitter.

Google forms settings

Responses

Under Responses, we can:

  • See the number of answers to individual questions in the Summary.
  • In the Question section, you can see the individual answers to a particular question.
  • In Individuals, you can view the complete set of responses from each individual.
  • Clicking on the Create spreadsheet icon lets you export the answers to a Google Sheet.
  • A toggle for accepting responses is also present. You can turn it off to stop taking any more responses.

Google Forms features – summarized

Let’s do a quick recap of the features of Google Forms.

  • One of the best free tools to create polls, surveys or quizzes.
  • Provides unlimited forms.
  • Shareable through email, embeds, shortcodes and social media.
  • Export and analysis in Google Sheets.
  • Mobile friendly and accessible from anywhere.
  • Various customization options.
  • Accessible only through your Google account, which makes it safe and secure.

On the downside, Google Forms doesn’t offer that many customizations to play around with, and its survey share options are limited. So if you’re on the lookout for Google Forms alternatives as well, feel free to check out SurveySparrow. It lets you roll out NPS surveys, customer feedback surveys, employee satisfaction surveys, and a lot more.

Wrapping up

Though Google Forms has some limitations, it is one of the best free online survey tools for your basic survey needs. We hope this guide on making a Google form has all the information you need to get started. Happy surveying!

Kate William

Content Marketer at SurveySparrow

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