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How to Schedule Interviews the Easier Way


22 September 2022

3 min read

Are you looking for a way to streamline your interview scheduling process? If you manage candidates or work in HR, you know how time-consuming and difficult it can be to schedule interviews. You also know how important it is to get the details right.

The good news is there are ways to make your life easier. This blog post will share some of the best tips and tricks to schedule interviews the easier way. By following these tips, you’ll be able to save time and reduce the chances of errors. Let’s get started!

Tip #1: Automate Wherever Possible

One of the best ways to streamline your interview scheduling process is to automate wherever possible. There are many software programs and online tools that can help with this. For example, you can use an online calendar tool like Google Calendar or Microsoft Outlook to send automatic reminders to yourself and your candidates. You can also use a scheduling tool like ScheduleOnce or Calendly to schedule interviews based on availability automatically.

Tip #2: Use a Template

Another great way to streamline your interview scheduling process is to use a template. A template will help you avoid having to re-enter the same information over and over again. It will also help ensure that all of the essential details are included. There are many different types of templates available online, so take some time to find one that works well for you. Once you’ve found a template you like, be sure to save it in a location that is easily accessible.

Here’s how SurveySparrow lets you schedule an interview in less than a minute…

Sign up here to use the template now!

You can embed the above template on your website, send it across as an email, or use it as a chatbot!

Interview scheduling
Interview scheduling using SurveySparrow

Tip #3: Communicate Clearly

It’s also important to communicate clearly with your candidates. When you’re sending out interview requests, be sure to include all of the relevant information in the initial email or message. This includes the date, time, location, and any other relevant details. You should also provide instructions on how to confirm or reschedule the interview, if necessary. By doing this, you’ll avoid having to back-and-forth with candidates later on.

Keep these in mind before scheduling an interview

1) Communicate with your team: Make sure that everyone who needs to be involved in the interviewing process is on the same page. This means clearly understanding the role that needs to be filled and what skills and qualifications are required.

2) Utilize a scheduling tool: There are a number of great scheduling tools out there that can help make the coordination process much more manageable. Google Calendar and Doodle are two popular options. You can also use Doodle alternatives for the same.

3) Create a list of potential candidates: Once you clearly understand the role that needs to be filled, compile a list of potential candidates. This list should include contact information and availability.

4) Schedule initial interviews: Once you have all of the necessary information, you can begin scheduling initial interviews. These interviews should be relatively short so that you can get a general sense of each candidate’s qualifications.

5) Follow up with candidates: After each interview, follow up with the candidate to see if they are still interested in the position and thank them for their time.

6) Schedule second interviews: Based on the first round of interview results, narrow down your list of candidates and schedule second interviews with your top choice(s).
Conclusion: By following these simple tips, you can streamline the interview scheduling process and make it much easier for everyone involved. Schedule initial interviews, follow up with candidates, and schedule second interviews with your top choice(s).

Wrapping up…

We hope these tips have been helpful! Remember, by taking the time to streamline your interview scheduling process; you’ll be able to save valuable time in the long run. Automating where possible, using a template, and communicating clearly are all great ways to do this. Good luck!


Product Marketer

Frustrated developer turned joyous writer.

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