10 Best Recruitment CRM to Streamline Your Hiring Process

Hunting for the right candidate can sometimes feel like navigating through a maze. One where recruiters must carefully move through various pathways – job boards, social media, networking events – to find the right person. However, recruiting teams that use a recruitment CRM can save time, money, and bring the best talent through that door. 

So if you need help clearing the maze, check out our list of the best recruitment CRM software to streamline your hiring process. 

Top 10 Recruitment CRM Systems in 2023: An Overview

1. Bullhorn
2. Trakstar
3. SAP SuccessFactors
4. Jobvite
5. JazzHR
6. Zoho Recruit
7. Beamery
8. Recruiterflow
9. Greenhouse
10. SmartRecruiters

1. Bullhorn – for industry-focused solutions

Bullhorn’s recruiting CRM is specifically tailored to the staffing and recruiting industry. Additionally, it offers specific solutions for the industry based on its needs in healthcare, light industry, nonprofits and executive search. It’s an end-to-end solution that covers everything from applicant tracking and candidate sourcing to customer relationship management and sales automation. 

Key Features:

• Centralized candidate database: Store all candidate information in a central hub, making it easy to access and search for candidates. 
• Candidate + client relationship management (CRM): Easily manage all aspects of staffing and recruiting relationships from anywhere, at any time. Build your client base and expand existing accounts.
• Job tracking: Track job orders, including job descriptions, requirements, and status updates
• Interaction tracking: Passively track all email communication against candidate and client records so that you never miss a conversation. 
• Reporting and analytics tools: Track key performance metrics and make data-driven decisions.
• Workflow building: Build custom workflows to improve efficiency.
• Scheduling: Schedule interviews, appointments, and other events with candidates and clients. 
• Other features: Submission lists, email inbox, favorite searches, parsing, and automated resume screening. 

2. Trakstar: for a recruiting CRM with performance management capabilities

Trakstar is a cloud-based recruitment CRM software. Trakstar’s platform incorporates four complementary products into one powerful talent development solution – which includes applicant tracking, performance management, goal setting, and 360-degree feedback. 

Key Features:

• Applicant Tracking System (ATS): Manage the entire applicant lifecycle from a single platform. 
• Customizable workflows: Customize application workflows based on your unique hiring process. Define stages, automate notifications, and track candidate progress.
• Candidate evaluations: Trakstar supports customizable evaluation forms and scorecards, allowing recruiters to objectively assess candidates.
• Talent pipeline management: Organize and categorize candidate profiles for future job openings.
• Reporting and analytics: Generate reports on key recruitment metrics, such as time-to-hire, source effectiveness, and applicant flow. 
• Integrations with job boards and career sites: Automate job postings to job boards, websites, careers pages and social media sites, resume management, and interview scheduling.
• Collaboration tools: Enable recruiters and hiring managers to work together on resumes, track progress, and manage the onboarding process.

3. SAP SuccessFactors: For end-to-end talent management

SAP SuccessFactors is a recruiting CRM that covers the entire lifecycle of talent management and employee experience. In addition, SAP SuccessFactors is designed to cater to the needs of global enterprises. The software is capable of supporting recruitment processes across multiple locations and business units.

Key Features:

• End-to-end talent management: A complete talent management suite that covers recruitment, onboarding, performance management, learning, and more. 
• Applicant tracking and candidate experience: Streamline the hiring process with tools for job posting, resume parsing, candidate screening, interview scheduling, and feedback management. 
• Candidate relationship management (CRM): Build landing pages and embed videos for marketing purposes. Nurture passive candidates for hard-to-fill and critical roles.
• HR analytics and workforce planning: SAP SuccessFactors provides advanced analytics and reporting capabilities along visual dashboards and customizable reports. 
• Integration with HR systems: Seamlessly integrate with other HR systems and third-party tools for a connected hiring ecosystem.
• Global and local talent sourcing: Enable multi-country deployments, comply with regional regulations, and accommodate diverse cultural and language requirements.
• Personnel management: Streamline processes such as payroll, benefits administration, time and attendance tracking, and self-service HR.

4. Jobvite: For time-saving recruitment automation

Jobvite is a comprehensive CRM solution that combines applicant tracking, social recruiting, and employee referral features. It is known for its integration capabilities and scalability. 

Key Features:

• End-to-end recruitment solution: Manage the entire hiring process, from sourcing and applicant tracking to onboarding and employee referrals, from a single platform.
• Social recruiting and employee referrals: Tap into employee networks and engage with candidates through social media.
• Recruitment marketing: Create and manage targeted campaigns to attract top talent. Improve results with automated messaging and analytics.
• Analytics and reporting: Get reports on key hiring metrics such as time-to-fill, source effectiveness, and cost per hire.
• Diversity & Inclusion tools: Enable an unbiased review process for applicants with the Bias Blocker tool. Optimize your job descriptions for attracting the best candidates with the Job Description Grader. 

5. JazzHR: For small and medium businesses

JazzHR is an easy-to-use recruitment CRM platform with applicant tracking, interview scheduling, and candidate sourcing features. It also offers unlimited users right out of the box without any added fees or costs – making it a popular choice for SMBs. 

Key Features:

• Applicant tracking system (ATS): Track job openings, resumes, and applications. Schedule interviews, and communicate with candidates.
• Candidate sourcing: Increase your candidate pool by sourcing from various channels – including job boards, social media integrations, and career site hosting.
• Employer branding & recruitment marketing: Promote your brand with custom career pages, branded job listings and personalized messaging. 
• Collaborative hiring: Hiring managers and team members can evaluate candidates, provide comments, and rate their suitability for the role.
• Integrations and API: Integrate with various HR systems, job boards, background check providers, and other third-party tools.
• Offer management: Automate offer letters with customizable templates, document storage, organization and status tracking. 

6. Zoho Recruit: for an all-in-one solution

Zoho Recruit is a cloud-based CRM software that combines applicant tracking, candidate sourcing, and resume management capabilities. This makes it a holistic solution for managing the entire recruitment process. It is suitable for businesses of all sizes.

Key Features:

• Resume management: Upload, sort and search for resumes quickly and effectively with features like resume parsing, resume inbox, and resume extractor.
• Collaborative hiring: Get quick responses from colleagues using @mentions, add comments, and hire faster than ever.
• Mobile recruiting: Easily add and view candidate data on-the-go. Manage your recruitment process from anywhere. 
• Candidate sourcing: Use tools like career site, vendor portal, and social sourcing to connect with the best talent.
• Background screening: Zoho Recruit integrates with Checkr, allowing you to conduct background checks faster. Export candidate details directly to Checkr and generate automatic reports.
• Customization and integration: Integrate and customize third-party applications, portals, or tools according to your needs.

7. Beamery: for talent acquisition challenges

As a recruiting CRM, Beamery specializes in talent engagement and relationship management. It provides organizations with robust tools and capabilities to attract, nurture, and hire top-quality candidates.

Key Features:

• Talent acquisition solutions: Get a range of solutions for talent acquisition and management, with Ai for HR, talent analytics, talent markets, personalized L&D programs and more. 
• Advanced candidate sourcing: Beamery provides advanced candidate sourcing capabilities, including AI-driven talent pooling. 
• Customizable automation: Automate various aspects of the recruitment process, such as candidate sourcing, engagement, and communication.
• Candidate Relationship Management: Build and nurture relationships with candidates throughout the hiring process.
• Collaborative hiring: Allow users to easily communicate and collaborate with colleagues. 
• Advanced analytics: Beamery provides advanced analytics and reporting capabilities, allowing users to gain insights into their recruitment processes.

8. Recruiterflow: for recruiter and staffing agencies 

Recruiterflow stands out as an exceptional tool that is designed specifically for recruiting and staffing firms. This CRM for recruiters offers several unique selling points (USPs) that set it apart from other recruiting CRMs. 

Key Features:

• Recruiting automation: Recruiterflow helps automate repetitive administrative tasks, allowing recruiters to reclaim valuable time and resources. 
• User-friendly interface: Easily manage candidate and client pipelines using drag-and-drop kanban-style boards. 
• Job board integration: Easily post job openings on popular job boards like Indeed and LinkedIn. 
• Centralized candidate communication: Simplify candidate communication with a central hub for all interactions.
• Advanced analytics and reporting: Generate reports on candidates, clients, jobs, and team performance. 
• Other features: Recruiterflow offers robust client-side features, such as contact finders, deal pipelines, email sequences and client portals. They even have a Chrome extension and Gmail plugin for better candidate sourcing. 

9. Greenhouse: for mid-market companies

Greenhouse is a popular recruitment CRM software that helps growing companies build and nurture their talent network. It provides a comprehensive platform that includes applicant tracking, interview management, and reporting features. 

Key Features:

• Candidate Relationship Management (CRM): Engage with candidates throughout the hiring process.
• Talent pipeline management: Greenhouse provides a centralized repository to store and track potential candidates.
• Collaborative hiring: Allow users to easily communicate and collaborate with colleagues using @mentions, shared application reviews.
• Integration capabilities: Greenhouse offers over 400 pre-built integrations. 
• HR goal management: Keep your recruiting targets on track with goal setting, HR performance dashboards, and onboarding milestones for new hires. 
• Pay transparency: Set rules for pay ranges for each job role. This enables you to display salary ranges on job postings. 

10. SmartRecruiters: for candidate management across multiple workflows

SmartRecruiters is a CRM for recruiting suitable for businesses looking for an all-in-one hiring solution. With collaborative hiring and advanced analytics, it provides a user-friendly and intuitive platform. 

Key Features:

• Candidate Relationship Management: Build pools of qualified candidates with the add-on module called SmartCRM. Nurture prospective candidates through integrated email campaigns and capture forms. 
• Centralized vendor management: Manage all of your contracts with job boards and track their impact on your hires. 
• Recruitment marketing: Promote your employer brand and attract top talent through targeted campaigns and personalized messaging.
• AI recruitment and screening: Automate tasks such as resume screening, candidate matching, and skill assessments, enhancing efficiency. 
• Chatbot recruiting: Use intelligent chatbots to engage with candidates, answer their queries, provide information, and guide them through the application process.
• Text recruiting: Engage with candidates via text messages, allowing for quick and convenient communication, scheduling and updates.

Bonus Alternative: SurveySparrow

SurveySparrow is a great omnichannel employee experience tool that focuses primarily on feedback management. ​ However, these capabilities can also be applied to enhance talent sourcing and management. 

Key Features:

• SurveySparrow forms can be shared as links, chatbots, embeds, landing pages, QR codes, via text messages or as customized portals to help source candidates from across the globe. 
• You can track the performance of these channels with real-time reports and custom filters.
• SurveySparrow lets you fine-tune your hiring process by tracking trends across time with data dashboards. 
• From interviews to onboarding to exit, you can gather feedback from candidates across the entire employee lifecycle, and make your employee experience even better. 
• SurveySparrow forms integrate seamlessly with your preferred recruitment platforms via tools like Zapier. 
• Grow your employees at all levels with 360 degree performance management.

Sign up below to try SurveySparrow for free. 

How do I choose a CRM for recruitment?

Companies are not just sourcing talent anymore. Instead, they are using marketing tactics to build relationships with candidates, grow talent pipelines, and meet their hiring goals faster.

Therefore, if you’re looking for a good CRM, here are 9 must-have features to look out for: 

1. Candidate Relationship Management (CRM) – A good CRM should have features such as candidate relationship management (CRM). This helps to integrate marketing into your recruitment strategies. 

Additionally, it can provide analytics about your candidate pool from various recruiting databases and help you create marketing campaigns to attract candidates.

2. Candidate Sourcing – The main functions of a CRM are candidate sourcing and creating a potential applicant database. 

3. Resume Management – A recruitment CRM should have a feature that allows you to manage resumes and other candidate documents easily.

4. Collaborative Hiring – Check for features that allow relevant team members to access candidate information and provide feedback. 

5. Advanced Analytics – Advanced analytics can provide insights into the recruitment process, such as time-to-hire, cost-per-hire, and source-of-hire.

6. Automation – Look for a CRM that lets you automate almost every aspect of your recruiting business. Whether lead generation, candidate nurturing, marketing, or sales, get organized with recruitment CRM automation. 

Why? Hiring people is a tricky business – a CRM can help reduce complexities and smoothen the recruitment process. This will reduce human errors and finger-pointing at your firm.

7. Integrations – A recruiting CRM system reaches its full potential when integrated with other applications and tools.

In other words, CRM integrations function like waiters in a restaurant kitchen. They quickly streamline and hold up the flow of information between different channels.

8. Document Management – A recruitment CRM should have a feature that makes document management easy.

9. Invoice Tracking – Lastly, a feature that allows you to track client invoices and payments is a must.

FAQs

Why use a CRM for recruitment?

A recruiting CRM enables you to store and manage candidate data, nurture good relationships with them, and maintain a steady pool of applicants for future hiring needs. In addition, CRM software provides data on key HR metrics such as time-to-hire and source effectiveness, helping you simplify your hiring process. 

What is the difference between HRM and CRM?

HRM software focuses on personnel management – like payroll, performance evaluation, employee motivation and vacation scheduling. Its primary users are in-house HR teams.

On the other hand, CRM for recruiters focuses on talent sourcing and management – like marketing, sourcing, candidate relationship building, onboarding and recruitment analytics. Its primary users are HR teams, professional recruiters and staffing agencies.