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10 Best HIPAA Compliant Forms | Form Builders For Your Business

Vishak

19 January 2024

10 min read

The HIPAA compliant form builders available today are a great way to help businesses better protect their customers’ personal health information (PHI) while streamlining their workflow. HIPAA-compliant forms ensure that all sensitive patient information is secure, private, and accessible only to authorized personnel.

In this article, we’ll explore the top 10 HIPAA-compliant form builders for automating PHI & workflows.

And, if you need a quick comparison, there is a table at the end

Off we go!

What is HIPAA?

HIPAA stands for the Health Insurance Portability and Accountability Act. It was introduced in 1996 to keep your health details safe and, mainly, a secret.

Imagine it as a set of rules that doctors, hospitals, and anybody related to the health sector follow to keep your medical details private. So, whether it’s your check-up results or treatment history, HIPAA is there to guard your health secrets and give you control over your medical records.

The goal is to safeguard privacy and ensure responsible handling of health information.

What are HIPAA Compliant Forms?

HIPAA compliant forms are official documents crafted to adhere to the regulations outlined in the Health Insurance Portability and Accountability Act.

These forms are designed to facilitate the collection and sharing of sensitive health information while maintaining strict privacy and security standards mandated by HIPAA.

By utilizing these forms, organizations ensure a professional and secure process for obtaining, storing, and transmitting individuals’ protected health information, thus demonstrating their commitment to compliance with HIPAA regulations.

What is a HIPAA Compliant Authorization Form?

It is a permission slip for your medical information. It allows healthcare providers to share specific details with someone they choose, like another doctor or an insurance company.

The form includes your details, the type of information to be shared, why it’s being shared, and your signature. It ensures that your privacy is protected while allowing controlled sharing of your health information.

Some typical elements must be present:

  1. Patient Information: The name and details.
  2. Description: What health information will be shared?
  3. Purpose: Why it’s being shared.
  4. Expiration Date: When the permission ends.
  5. Signature: The patient’s approval.
  6. Recipient Information: Who gets the information?
  7. Provider Details: Healthcare provider’s info.

Now, before we delve deeper, there’s one more thing you need to be clear about.

What are HIPAA Compliant Form Builders?

A HIPAA compliant form builder is an online tool that helps create digital forms while ensuring that they follow the rules and regulations of HIPAA. This law protects our private health information.

Moreover, these form builders have extra features to keep your health details safe. This way, when you fill out forms for medical purposes online, your privacy is taken seriously. They meet the standards set by HIPAA.

Are we clear?

Now, here comes the best part. Let’s take a look at:

Top 10 HIPAA-Compliant Forms (Form Builders)

Here are some of the most sought-after HIPAA-compliant Form Builders…

  1. SurveySparrow
  2. Jotform
  3. Formstack
  4. Typeform
  5. SurveyMonkey
  6. Zoho Forms
  7. Formsite
  8. Practice Fusion EMR
  9. 123FormBuilder
  10. PandaDoc

1. SurveySparrow

surveysparrow-hipaa-compliant-forms

SurveySparrow’s HIPAA-compliant forms are built on top of its secure cloud infrastructure, designed from the ground up with encryption, authentication, and security measures in place.

Let’s see how SurveySparrow lets you create the perfect HIPAA compliant forms.

Key Features

  • Secure Technologies: SurveySparrow uses TLS 1.2/SSL authentication, two-factor authentication, and end-to-end encryption for secure data handling.
  • Data Security Measures: Implements robust security architecture, including encryption for data in transit and at rest, multi-layered access controls, and unique user identification to protect Protected Health Information (PHI).
  • Business Associate Agreement: You will be asked to sign a Business Associate Agreement with SurveySparrow to enable HIPAA accounts, demonstrating a commitment to compliance and data security.
  • Anonymous Form Submission: HIPAA-compliant forms in SurveySparrow ensure complete user anonymity by default, with no storage of personally identifiable information (PII).
  • Workflow Automation Tools: SurveySparrow offers powerful workflow automation tools for healthcare organizations, facilitating efficient processes without compromising data security.
  • Integration Capabilities: Users can seamlessly integrate forms with Electronic Health Records (EHRs) and billing systems. This ensures efficiency while safeguarding sensitive healthcare data.

Other features that might interest you:

  • Conversational Forms: Make form-filling fun by turning them into conversations. So it feels like you’re chatting rather than answering questions.
  • Templates: Save time by using ready-made survey templates designed for different needs and industries. Plus, you have over 1000 templates to choose from!
  • AI Form Builder: Use the smartness of artificial intelligence to create engaging forms. All you need to do is enter the prompt and let AI do the magic. Plus, the ChatGPT plugin makes everything easier.
  • Multi-Channel Distribution: Share surveys through emails, social media, or by putting them directly on your website, reaching people wherever they prefer.
  • Skip and Display Logic: Smart surveys, that’s the way! Personalize them based on how someone answers. You can easily make the experience more tailored and relevant to each person.

Pricing

  • A Forever Free plan is available
  • Basic plan starts at $19/month

Sign up here to start using these HIPAA-compliant forms for FREE!

2. Jotform

hipaa-compliant-forms-by-jotform
Source: jotform.com

JotForm HIPAA is one of today’s most well-known HIPAA-compliant form builder options. It helps healthcare groups collect patient information and simplifies appointments, consents, and payments.

The platform lets you keep patient data secure, and they even have a special offer to help you follow HIPAA rules without breaking the bank.

Key Features

  • Simple Form Creation: Jotform makes creating forms that follow HIPAA rules easy, even if you’re not a tech expert. It has an easy-to-use drag-and-drop builder.
  • All-In-One Healthcare Features: Offers useful features like appointment scheduling, online consent forms, bill payments, and the ability for patients to interact from their phones.
  • Integration and Mobility: Works well with other systems like Google Sheets. Plus, it is mobile-friendly so that patients can use it conveniently anywhere.
  • Security and Compliance: Keeps patient data safe by encrypting it automatically. It follows all the rules (HIPAA) and even provides a signed agreement for more protection.
  • Special HIPAA Plan Offer: Jotform has a great deal on its Gold Plan, ensuring a budget-friendly way to follow HIPAA rules. As of now, if you buy one year, you get the second year for free.

Pricing

  • There is a Free Plan
  • The Bronze Plan starts at $39/month
  • For HIPAA forms, the Gold Plan is available at $1188
    (Billed annually after two years)

3. Formstack

hipaa-compliant-forms-by-formstack
Source: formstack.com

Formstack HIPAA is another popular choice for those looking for HIPAA-compliant form builders. Easily style your forms with professional themes or advanced CSS. Plus, you can ensure accessibility with Section 508 compliant forms.

Key Features

  • Easy Form Import: Hassle-free migration by importing forms seamlessly into Formstack’s builder.
  • Mobile-Friendly Surveys: Present one question at a time for a smoother mobile survey experience, minimizing fatigue and bias.
  • Save and Resume: Enhance user experience on longer forms by allowing respondents to save progress and return later.
  • Smart Lists Management: with Formstack, you can easily handle evolving lists of field options and update all forms centrally from one location.
  • Branded Subdomains: Boost brand recognition and ensure a secure user experience with custom form URLs.

Pricing

  • Formatack suite is priced at $191 per month
  • You can also get – Sign ($18 per month), Documents ($92 per month), Forms ($50 per month)

4. Typeform

typeform-hipaa-compliant-forms
Source: typeform.com

Typeform is like a cool and engaging platform for asking questions. It makes surveys and forms feel more like a friendly conversation. Plus, it looks nice! It is the visual pro among form builders!

Key Features

  • Chat-Like Conversations: Typeform turns surveys into friendly chats, not tedious forms, making it more enjoyable for people to answer.
  • Fun Questions: You can ask interesting questions, not just the usual ones. This helps you get more exciting and detailed answers.
  • Smart Conversations: Typeform adjusts questions based on how people answer, like having a smart chat that’s personal for each person.
  • Connects to Other Apps: Link Typeform with apps you already use, such as Google Sheets or Zapier, making it easy to manage and use the collected data efficiently.
  • Works Everywhere: Whether on a computer, tablet, or phone, Typeform looks good and works well. It’s easy for both survey creators and respondents.

Pricing

  • A free plan is available
  • The Basic Plan starts at $25/month

5. SurveyMonkey

surveymonkey
Source: surveymonkey.com

SurveyMonkey simplifies the process of collecting feedback and insights, catering to both individuals and teams. The platform’s key feature is its user-friendly design, ensuring a straightforward survey creation experience.

And it’s accessible! This ease of use extends to individuals who may not have extensive experience in survey creation.

Key Features

  • Effortless Form Creation: Easily build and customize online forms within minutes, even if you’re new.
  • Versatile Form Options: Customize forms with specially formatted fields, choose from pre-built templates, and use logic for a seamless and personalized user experience.
  • Wide-reaching Form Sharing: Share forms via email and web links, or embed them directly onto your website for personalized invitations.
  • Smart Notifications and Analysis: Receive instant notifications for new submissions, view entries in a simple table for quick analysis, and export data to your preferred spreadsheet software.
  • Automation with Integrations: Automate workflows by integrating your form with over 5,000 business tools using Zapier, including MailChimp, Google Sheets, CRMs, and more.

Pricing

  • A free plan is available
  • Paid Plan starts at $25/ month

6. Zoho Forms

hipaa-compliant-forms-by-zoho-survey
Source: zoho.com

Zoho Forms is all about simplicity. It offers a user-friendly interface to create, distribute, and analyze data. Additionally, this HIPAA-compliant form builder allows healthcare professionals to instantly share scanned images securely over its encrypted cloud platform.

Key Features

  • Intuitive Form Building: You need not be a coder to build a form on Zoho Forms! The easy drag-and-drop feature will help you create and customize visually appealing forms for higher responses.
  • Efficient Sharing and Notifications: Share your forms easily, get notifications through email or SMS, and even collaborate with your team on Microsoft Teams.
  • Data Tracking and Analysis: Keep things organized by viewing data in tables, exporting reports, and using analytics to see how your forms perform.
  • Tailored Customization: Make your forms look and feel just right with custom themes, your company’s colors, logo, and domain.
  • Automated Workflows: Automate workflows by sending data to your favorite apps, setting up email triggers, approvals, and assigning tasks—all done with just a few clicks.
  • Secure Payments and Mobile Accessibility: Receive payments securely, perform calculations, and even use Zoho Forms on your mobile device. It’s simple, even offline!

Pricing

  • You get a free plan
  • The Plus Plan starts at $25/month (billed annually)

7. FormSite

formsite
Source: formsite.com

FormSite gives you an experience while creating forms. It is a HIPAA compliant form builder that has a user-friendly interface. The platform is perfect for efficient and customizable data collection options.

Unlike other platforms listed here so far, FormKeep goes beyond just offering up basic encryption protocols like SSL – but follows a HIPAA Compliance checklist with extra steps like implementing Two Factor Authentication (2FA) for added layers of safety while ensuring accuracy when entering sensitive details into fields during the collection process, too!

Key Features

  • Easy Form Creation: You can craft professional forms, surveys, and workflows using the user-friendly interface. There are also a variety of templates you can avail
  • Responsive Sharing: You can share or embed the form links on your site. Plus, they adapt seamlessly to desktops, tablets, and phones.
  • Instant Results: With Formsite, you can receive real-time results with email notifications, export data, and integrate with third-party services for efficient reporting.
  • Customizable Look: Personalize forms to match your branding using Look & Feel tools, including pre-made themes for a tailored appearance.
  • Payment and Integration: Securely process payments and integrate with popular services like PayPal, Stripe, and Salesforce for a streamlined workflow.

Pricing

  • You can get a free trial
  • The Deluxe Plan starts at $21/month

8. Practice Fusion EMR

Practise Fusion-hippa compliant website forms
Source: practicefusion.com

Practice Fusion EMR boasts a robust feature set focused primarily on helping organizations manage clinical workflows more efficiently, which includes support for creating custom HIPPA. Plus, their Patient Intake Forms might be what you’re looking for if you are a health practitioner.

  • Tailored Compliance: Practice Fusion EMR offers compliant forms tailored to specific procedures for accurate and secure practice environments.
  • Unmatched Customization: Enjoy unparalleled customization options, crafting detailed questionnaires that stand out from generic templated solutions.
  • Beyond Traditional Features: Practice Fusion EMR goes beyond typical document management, providing unique customization for detailed and specific practice needs.
  • Free Training Support: Customers receive complimentary training materials, ensuring a smooth transition and optimal use of Practice Fusion EMR.

Pricing

  • You get a risk-free trial
  • The EHR is priced at $149 per provider/ month

9. 123FormBuilder

123formbuilder-for-hipaa-compliance
Source: 123formbuilder.com

Key Features

  • Interactive Forms: Craft dynamic forms with branching, conditional logic, and prefill features for a personalized user experience.
  • Secured Transactions: Safety is primary! Ensure payment security by integrating with 10+ processors like PayPal, Stripe, and Square through your forms.
  • Automated Documents: Streamline document generation, creating invoices or contracts automatically using templates and submitted data.
  • Versatile Templates: Access a library of 2,000+ templates to kickstart your process or customize from scratch, saving time and effort.
  • Tailored Customization: Customize every facet of your form, from functionality to design, ensuring it harmonizes with your brand identity.

Pricing

  • Basic Free Plan
  • The Gold plan is $32/ month

10. PandaDoc

pandadoc-as-a-hipaa-compliant-form-builder
Source: pandadoc.com

Pandadoc is an easy-to-use platform for sending, managing, and crafting business documents, whether contracts or proposals. With electronic signatures and collaboration tools, PandaDoc enhances efficiency, making it a valuable business solution.

Key Features

Secure PHI Management: Safely store, transfer, and process Protected Health Information (PHI) with PandaDoc’s HIPAA-compliant form builder.
Advanced Security Measures: Benefit from advanced security protocols, including TLS 1.2/SSL authentication, two-factor authentication, and end-to-end encryption for data in transit and at rest.
Anonymous Data Collection: Ensure privacy with HIPAA-compliant forms that are anonymous by default, preventing the storage or revelation of personally identifiable information (PII).
Cloud Infrastructure: Leverage PandaDoc’s secure cloud infrastructure to build and maintain HIPAA-compliant forms confidently.

Pricing

  • You can try it for 14 days or request a demo
  • The essentials plan is  $35/ month 

HIPAA Compliant Forms: Table of Comparison

ToolMain PurposeSuitable ForFree PlanFree Trial
SurveySparrowSecure Conversational FormsAll Industries
JotformStreamlined HealthcareMedical Practices
FormstackMobile-Friendly SurveysVarious Businesses
TypeformEngaging Chat SurveysCreative Projects
SurveyMonkeyUser-Friendly DesignGeneral Use
Zoho FormsSimplified Data CollectionBusinesses & Teams
FormSiteProfessional Form CraftingDiverse Use Cases
Practice Fusion EMRCustomized Clinical FormsHealthcare Providers
123FormBuilderInteractive Secured FormsFlexible Solutions
PandaDocSecure PHI Document MgmtBusiness Documents

Wrapping up

In conclusion, HIPAA-compliant form builders provide a safe, efficient way for healthcare providers to collect personal health information from their patients securely through digital means. Each HIPAA-compliant form builder offers unique features designed to automate workflows and ensure patient data remains secure.

From dynamic health questionnaires to Voice Recognition technology – each HIPPA Compliant Form Builder mentioned above provides healthcare organizations with the tools needed to properly handle PHI collected over the web without leaving any open vulnerabilities for cyber criminals or unauthorized access attempts to take advantage of!

So why wait any longer? Get started today & enjoy peace of mind knowing your HIPPA Compliant Forms are always safe & secure!

Thanks for reading!

And hey, why not give SurveySparrow a try? Its free!

Let your health data sleep soundly.

Vishak

Product Marketer

Frustrated developer turned joyous writer.

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