In light of the present circumstances, online meeting apps should be an integral part of businesses. It is a no-brainer.
Gone are the days when you would run into your meeting rooms with a board marker in hand to address your team, who would be doing their bit in thrusting chairs into the hall to accommodate everybody.
Today, with powerful video meeting software, you can host and participate in meetings in the comfort of your home. In addition, online meetings provide experiences that are as good or even better than in-person meetings in office space. So, there’s nothing you could miss here, except the hall?!
While a great video conferencing app can give you a flawless experience, a mediocre one can make you go through the most challenging times. That would be a real downer, then! So, it is imperative to choose first-rate video conferencing software. If you are about to select a tool or looking to switch to a better option, this article is for you.
10 Best Video Meeting Apps of 2023
We have listed the best video conferencing apps that the market of 2023 has to offer you. Much research has gone into it, and we hope it helps you find the best video conferencing app for your company! Dive in:
- Zoom Video Meeting
- Google Meet
- Microsoft Teams
- Cisco Webex Meetings
1. Zoom – Video Meeting App
Zoom calls, zoom video conferencing, Zoom meetings! You have probably stumbled across these words quite a few times by now. Now, you would be hard-pressed to say no, because Zoom is everywhere! This universal video conferencing tool is taking the business world by storm. It simply does its job so well! Let’s see why.
Zoom is a free online meeting software that helps you conduct meetings and collaborate with your team almost as if you were face-to-face, owing to its incredible video quality, clear audio, and instant screen-sharing options. This easy-to-use video meeting solution is compatible across many devices, from desktops to mobile. Zoom also guarantees secure video calls, thanks to its SSL encryption.
Install the Zoom app almost instantly and host video meetings, online classes, group calls, or one-on-one video calls effortlessly. You can host 1:1 video calls without any time restrictions or even conduct group calls with up to 100 participants for 40 minutes straight!
As for the paid plans, Zoom lets you video chat with 1000 people simultaneously.
But that’s not all. The free video conferencing tool is doing a commendable job of helping people during these trying times and is playing it fairly. For example, Zoom Video conferencing has lifted the 40 min time limit on its free version for K-12 schools.
Zoom video conferencing lets you continue with your meeting or sessions even when you don’t have a great internet connection. However, you may not be able to expect HD video and sound quality. But, it very well lets you keep going without any interruption. Now, that’s what we call reliability.
Text your guests during the call (group or private individual messages), record the entire video call, use dial-in numbers, or schedule calls in advance with Zoom’s super-intuitive video conferencing platform.
By the looks of it, Zoom will be a significant part of the future of work. So here’s a secret: we connect with our teams painlessly through Zoom video calls here at SurveySparrow. So now, you may understand why Zoom has been our first choice.
Pricing: Plans start at $14.99 per month per host. Free Version Available
Want to find out the customer & employee pulse after every meeting, and ensure that agendas are met? Zoom’s integration with SurveySparrow will help you do just that. You can even conduct post-meeting surveys seamlessly!
SurveySparrow offers a Forever Free plan with limited features, as well as a free trial for users to test out the product. Sign up below to try it out.
14-Day Free Trial • No Credit Card Required • No Strings Attached
2. Google Meet – Video Meeting App
Google Meet is the first choice of any hardcore Gsuite user. Its extensive and seamless integration with the other apps of Google makes Meet one of the most preferred video conferencing apps of Gsuite users.
Google Meet, originally named Google Hangouts Meet, is the enterprise video conferencing software of Google, offered as a part of GSuite. Creating a meeting via this tool is as easy as 123! All you have to do is set an appointment in Google calendar and invite the participants with the Meet link.
They have to click and join the online video meeting. You don’t need to download any software.
Amidst the call, you can share your screen and files from Google Drive and text the team without causing any interruption. In addition, every GSuite user can create meetings for 100 attendees for free in Google calendar. In comparison, those who paid are Business and Enterprise GSuite users can go up to 150 and 250 attendees, respectively.
These users can add up to 100,000 participants by resorting to a view-only mode. In this mode, your participants can see and hear you, but vice-versa is not possible. Of course, business and Enterprise GSuite users are entitled to use many other features, including live streaming and meeting recordings. But there’s news for all the GSuite users. Google Meet is one of the best video conferencing software available today.
In the wake of the COVID-19 crisis, Google has extended access to the said features of this video conferencing tool to all GSuite users until September 2020. This is to help organizations worldwide build remote teams and manage them successfully to sustain their business.
Pricing: Plans start at $6 per month.
3. Microsoft Teams- Virtual Meeting App
If GoogleMeet is to GSuite users, Teams is to Microsoft Office 365 users. Microsoft Teams is an irresistible choice as a collaboration tool for all organizations that primarily use Microsoft tools for various purposes. Teams integrate wonderfully with Microsoft Office 365 products to collaborate efficiently with your entire team.
Though not a dedicated video conferencing app, the video meeting functionality of Teams is beyond impressive. Teams let you meet with anyone anywhere. The tool facilitates secure meeting experiences powered up by high-quality video and audio.
As a user, you can even launch a video conference directly from your chats. Host video conferences, 1:1 meetings, and live events for up to 10,000 participants. Users can also leverage in-meeting chat, record and schedule appointments, and use notes from previous meetings effortlessly.
The latest feature of Teams allows users to invite guests not part of Teams’ enterprise Azure Active Directory.
Moreover, Microsoft’s Team has included provisions to let users integrate with Skype for Businesses for an even smoother experience.
Pricing: Plans start at $5 per month/user/month. Free Version Available.
4.Tauria – Web Conferencing App
Tauria covers almost everything you expect from a communication channel. Be it video conferencing, voice chats, text messages, and scheduling. In addition, it has a cloud-based feature to share data more conveniently and with an extra layer of security. And since it is cloud-based, you can access these files remotely over the internet.
If you look at it, Tauria is a massive collection of Zoom, Google Meets, Calendar, and Dropbox. When you use one of these features and are on a call using Tauria, the feeling of security will boost your confidence which will be reflected in how you speak.
Moreover, the record feature allows you to record meetings and essential calls so that no one in the group misses them. Finally, the interface of Tauria stands out from the rest because you have to press a button to join calls or meetings.
Furthermore, with the help of this tool, you can easily organize your group chats based on probability.
There are so many other features too, and this is what makes Tauria a reliable tool to go with. Because of the end-to-end encryption, even the company owners do not have to worry about someone accessing their data. These tools are strong enough to build relevance in the market.
Pricing: $10 per month per user
5. GoToMeeting- Video Meeting Software
Descending from LogMeln’s family of video conferencing apps, GoToMeeting is an excellent option for meeting your team.
Host a meeting or broadcast a webinar using this tool. Beginners will have to download the GoToMeeting app. You can then schedule your appointments online, join calls, share your screen, and present to the attendees.
Though one of the oldest members in the video conferencing sphere, GoToMeeting remains relevant due to the long list of features that it offers businesses. With its robust features, the video conferencing app makes one point clear; that it is software for businesses through and through.
You can leverage features like polling, “raise a hand,” etc., to make your HD video meetings more intuitive.
In addition, the panels are highly secured with end-to-end encryption. Conduct unlimited video conferences with time constraints, record calls, share custom meeting URLs with your team, and use in-app messaging and whiteboards.
GoToMeeting is a choice to consider. However, watch out for the steep learning curve. Moreover, the free version of the video conferencing app allows a maximum of three participants compared to the 100 offered by its counterparts.
Pricing: Plans start at $12/organizer/month
6. Cisco Webex Meetings – Video Conferencing Platform
Cisco Webex Meetings is one of the leading video meeting tools today. Webex Meetings offers both voices calling and video call options. The online meeting app is best known for its flawless clear audio and virtual whiteboard.
Webex’s whiteboard lets users enhance the efficiency of the meeting and has a different fan base.
Start a call with your team, share your screen in a blank whiteboard-like space, and collaborate with your team by explaining and sketching the area with the help of a wide range of tools. Your team members can also use the whiteboard simultaneously, which helps you exchange and develop ideas as quickly as in-person meetings.
Webex’s improved and polished plans make it an ideal video-calling app for organizations of all sizes. For example, you can host meetings comprising 100 attendees with no restrictions, neither on time nor the number of sessions.
Pricing: Plans start at $13.50/host/month
FreeConference helps businesses manage online calls and video call sessions. In addition, the platform offers real-time screen sharing and whiteboarding capabilities, which let managers collaborate with teams to give presentations, product demos, and training.
FreeConference allows users to share images, documents, spreadsheets, and more using a drag-and-drop interface. Other features include group calls, chat, custom hold music, call recording, YouTube live streaming, SMS notifications, and more. Additionally, administrators can import contacts from email or other resources and send meeting invitations with details such as date, time, access codes, and meeting room URLs.
Free Conference Pricing: Plans start at $0, and the starter plan at $9/month.
Jitsi Meeting app is a free, secure, open-source video meeting app that you can use for online meetings and video conferences. The app is available on all major platforms, including Windows, macOS, Linux, Android, and iOS.
Jitsi Meeting offers high-quality audio and video, screen sharing, and encrypted calls. You can also use Jitsi Meeting to record your meetings and video calls for remote work.
Additions like Etherpad make it easy to edit documents together on your video conference call, trade messages or emojis during conversations without interruptions, and more.
Jitsi might be the better video meeting software, but if you’re looking for a safe, secure, and private video conferencing app, Jitsi Meeting is a perfect choice.
Pricing: FREE PLAN
Whereby meeting is an app that helps you quickly set up and join online meetings. The app lets you quickly connect with others in a meeting, share your screen, and feel more like you are in a conference room. Plus, the app offers a variety of features that make online meetings more productive and enjoyable.
Whereby lets you easily schedule and join online meetings and share your screen during an appointment, and the app comes with Emojis and YouTube integration.
Whereby meeting makes it easy to stay connected with others whether working from home or in the office. The app is available for free on the App Store and Google Play.
Pricing: Plans start at $0, and the pro plan at $6.99/month
10. GoTo Connect Meeting
GoTo Connect Meeting is an app that lets you join or host video meetings from your mobile device. You can connect with team members, clients, or customers from anywhere. With GoTo Connect Meeting, you can participate in HD video meetings with up to 100 participants, share your screen, and collaborate using real-time tools like chat and annotation.
You can join or start audio-only meetings if you’re on the go. Whether in the office or out of town, GoTo Connect Meeting makes it easy to stay connected with your team.
GoTo Connect lets you join or host video meetings with up to 100 participants and includes key features like screen sharing and real-time collaboration tools.
You can connect with team members, clients, or customers from anywhere. If you have connectivity or network instability, you could use the audio-only meetings on the go.
Pricing: The basic plan starts at $27.
What are the Mandatory Qualities should a Great Video Conferencing App have?
A video conferencing app is about more than just face-timing your team. A great tool should help you conduct online meetings that are as good as in-person meetings.
You should be able to convey your ideas, develop them, update work progress, and collaborate with your team efficiently. That is when a video conferencing tool becomes a cost-effective one.
Here are the mandatory qualities that your video conferencing software should have:
HD Video and Audio: Meetings’ significance is that you can afford errors. Ensure your app offers high-quality video and audio, so everyone can see and hear each other appropriately.
Screen Sharing: During a meeting, you will have to show and explain reports or a presentation to convey your ideas better. When that’s the case, a screen-sharing option is a must for video conferencing solutions.
Recording: It is only possible to remember some things during a meeting or jot down every single point. So, with a recording option, your video conferencing solutions help you enhance your work and progress.
Chat features: Be it a virtual meeting or a webinar, you can share files and reports with your team. So, a powerful chat feature can always come in handy.
We’ve done our bit to help you find the best video conferencing app for your organization. Now, the turn’s yours. List the requirements for an ideal meeting (do not miss out on the mandatory qualities we’ve listed), compare it with each tool, tick every checkbox, and find the best fit for your organization.
Well, then, cheers to great online meetings!