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5 Best Online Video Conferencing Apps to Amp up your Meetings in 2020!

Athira Unnikrishnan

Athira Unnikrishnan

7 min read

In light of the present circumstances, video conferencing apps ought to be made an integral part of businesses. It is a no-brainer.

Gone are the days, when you would run into your meeting rooms with a board marker in hand to address your team who would be doing their bit in thrusting chairs into the hall to accommodate everybody.

Today, with powerful video conferencing software in place, you can host and participate in meetings in the comfort of your home. The online meetings provide experiences that are as good or even better than in-person meetings in office space. So, there’s nothing you could miss here, except maybe the hall?!

While a great video conferencing app can give you a flawless experience, a mediocre one can make you go through the most difficult times. That would be a real downer, then! So, it is imperative to choose a first-rate video conferencing software. Well, if you are about to choose a tool or looking to switch to a better option, then this article is for you.

5 Best Video Conferencing Apps of 2020

We have listed out the best of the best video conferencing apps that the market of 2020 has to offer you. A great bit of research has gone into it and we hope it helps you in hunting down the best video conferencing app for your company! Dive in:

  1. Zoom
  2. Google Meet
  3. Microsoft Teams
  4. GoToMeeting
  5. Cisco Webex Meetings

1. Zoom

Zoom - Video Conferencing App.

Zoom calls, zoom video conferencing, zoom meeting! You have probably stumbled across these words quite a few times by now. Now, you would be hardpressed to say no, because Zoom is everywhere! Yes, this omnipresent video conferencing app is taking the business world by storm, and rightly so, we should say. It simply does its job so well! Let’s see why.

Zoom is a free video conferencing software that helps you conduct meetings and collaborate with your team almost as if you were face-to-face, owing to its incredible video quality, clear audio, and instant screen sharing options. This easy-to-use video conferencing solution is compatible across a plethora of devices ranging from desktops to mobile. Zoom also guarantees secure video conferencing, thanks to its SSL encryption.

Install the Zoom app almost instantly and host video conferencing, online classes, group call or one-on-one video calls effortlessly.  You can host 1:1 video calls without any time restrictions or even conduct group calls with up to 100 participants for 40 minutes straight!

As for the paid plans, Zoom lets you video chat with 1000 people simultaneously. But that’s not all. The free video conferencing app is doing a commendable job in helping people during these trying times and is playing it quite fair. Zoom Video conferencing has lifted the 40 min time limit on its free version for K-12 schools.

Zoom video conferencing lets you continue with your meeting or sessions even when you don’t have a great internet connection, though you may not be able to expect an HD video and sound quality at the moment. But. it very well, lets you keep going without any interruption. Now, that’s what we call reliability.

Text your guests during the call (group or private individual messages), record the entire video call, make use of dial-in numbers, or schedule calls in advance with Zoom’s super-intuitive video conferencing app.

Well, by the looks of it, Zoom is going to be a significant part of the future of work. Well, here’s a secret: we connect with our teams painlessly through Zoom video conferencing, here, at SurveySparrow. Now, you probably understand why Zoom has been our first choice.

Pricing: Plans start at $14.99 per month per host. Free Version Available

2. Google Meet

Video Conferencing App - GoogleMeet.

Google Meet is evidently the first choice of any hardcore Gsuite user. Its extensive and seamless integration with the other apps of Google makes Meet one of the most preferred video conferencing apps of Gsuite users.

Google Meet, originally named Google Hangouts Meet, is essentially the enterprise video conferencing software of Google, offered as a part of GSuite. Creating a meeting via this tool is as easy as 123! All you have to do is set a meeting in Google calendar and send an invite to the participants with the Meet link. Now, they just have to click and join the online video meeting.

Amidst the call, you can share your screen,  files from Google Drive, and text the team without causing any interruption. Every GSuite user can create meetings for 100 attendees for free in Google calendar, while those who are paid Business and Enterprise GSuite users can go up to 150 and 250 attendees respectively.

In fact, these users can add up to 100,000 participants by resorting to a view-only mode. In this mode, your participants will be able to see and hear you but the vice-versa is not possible. Business and Enterprise GSuite users are also entitled to use many other features including live streaming and meeting recordings. But there’s news for all the GSuite users.

In the wake of the COVID-19 crisis, Google has extended access to the said features of this video conferencing tool to all the GSuite users until September 2020. This is to help organizations all over the world to build remote teams and manage them successfully in order to sustain their business.

Pricing: Plans start at $6 per month.

3. Microsoft Teams

Video Conferencing App - Microsoft Teams.

If GoogleMeet is to GSuite users, Teams is to Microsoft Office 365 users. Microsoft Teams is an irresistible choice for a collaboration tool for all organizations that primarily use Microsoft tools for various purposes. Teams integrate wonderfully with Microsoft Office 365 suite of products to collaborate efficiently with your entire team.

Though not a dedicated video conferencing app, the video meeting functionality of Teams is beyond impressive. Teams let you ‘meet with anyone anywhere’. The tool facilitates secure meeting experiences powered up by high-quality video and audio.

As a user, you can even launch a video conference directly from your chats. Host video conferences, 1:1 meetings, and live events for up to 10,000 participants. Users can also leverage in-meeting chat, record, and schedule meetings and use notes from previous meetings effortlessly.

The latest feature of Teams allows users to invite guests who are not part of Teams’ enterprise Azure Active Directory. Moreover, Microsoft’s Team has also included provisions to let users integrate with Skype for Businesses, for an even smoother experience.

Pricing: Plans start at $5 per month/user/month. Free Version Available.

4. GoToMeeting

Video Conferencing App - GotoMeeting.

Descending from LogMeln’s family of video conferencing apps, GoToMeeting is a great option to meet your team.

Host a meeting or broadcast a webinar using this tool. Beginners will have to download the GoToMeeting app. You can then schedule your meetings online, join calls, share your screen, and present to the attendees.

Though one of the oldest members in the video conferencing sphere, GotoMeeting still remains relevant due to the long list of features that it offers businesses. The video conferencing app with its robust features makes one point clear; that it is a software for businesses through and through.

You can leverage features like polling, ‘raise a hand’ etc. to make your HD video meetings more intuitive. The meetings are highly secured with end-to-end encryption. Conduct unlimited video conferences with time constraints, record calls, share custom meeting URL with your team, use in-app messaging, and whiteboards.

GoToMeeting is definitely a choice to consider. However, you might want to watch out for the steep learning curve. Moreover, the free version of the video conferencing app allows a maximum of three participants only when compared to 100 offered by its counterparts.

Pricing: Plans start at $12/organizer/month

5. Cisco Webex Meetings

Video Conferencing App - Cisco Webex Meetings.

Cisco Webex Meetings is one of the leading video conferencing tools today. Webex Meetings offers both voice calling and video conferencing options. The online meeting app is best known for its flawless clear audio and its virtual whiteboard.

Webex’s whiteboard lets users enhance the efficiency of the meeting and has a separate fan base itself.

Start a call with your team, share your screen in the form of a blank whiteboard-like space and collaborate with your team by explaining and sketching on the space with the help of a wide range of tools. Your team members can also use the whiteboard at the same time, which helps you in exchanging and developing ideas as easily as the in-person meetings.

The improved and polished plans of Webex makes it an ideal video conferencing app for organizations of all sizes. You can host meetings comprising of 100 attendees with no restrictions; neither on time nor the number of meetings.

Pricing: Plans start at $13.50/host/month

What are the Mandatory Qualities that a Great Video Conferencing App should have?

A video conferencing app is not just about face-timing your team. A great tool should help you conduct online meetings that are as good as in-person meetings.

You should be able to convey your ideas, develop it, update work progress, and collaborate with your team in the most efficient manner. That is when a video conferencing tool becomes a cost-effective one.

Here are the mandatory qualities that your video conferencing software should have:

HD Video and Audio: The significance of meetings are such that you can’t afford any errors. Make sure your app offers you high-quality video and audio so that everyone is able to see and hear each other properly.

Screen Sharing: During a meeting, you will have to show and explain reports or a presentation to convey your ideas better. When that’s the case a screen sharing option is a must for video conferencing solution.

Recording:  It is not possible to remember everything during a meeting, or jot down every single point. So, with a recording option, your video conferencing solutions help you enhance your work and progress in it.

Chat features: Be it a virtual meeting or a webinar, you may want to share files and reports with your team. So, a powerful chat feature can always come in handy.

Winding Up

We hope we’ve done our bit in helping you find the best video conferencing app for your organization. Now, the turn’s yours. List out the requirements for an ideal meeting (do not miss out on the mandatory qualities that we’ve listed), compare it with each tool, tick every checkbox, and find the best fit for your organization.

Well, then cheers to great online meetings!

 

Athira Unnikrishnan
Athira Unnikrishnan

Content Marketer at SurveySparrow

Just a plain soul enthralled by the power of words and the aroma of food!

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