Job Fair Invitation Template

Why Do You Need a Job Fair Invitation Template?

A report says that more than 69% of employers find it difficult to hire candidates with high qualifications and good skills.

Conducting a job fair could be one of the best starting points companies can embrace to select potential employees. Job fairs will help employers find fresh out-of-college applicants and if they are a fit for the company, proper training can help to mold them for the job.

Creating a template for job fair invitations to employees and sending them before the event will get you more responses. Candidates can register prior to the event and become aware of the companies which are participating. This will allow them to shortlist companies beforehand and undergo a smooth interview process.

Advantages of a Well Planned Job Fair Include:

• Access to a diverse talent pool
• Create brand awareness and build a reputation
• Opportunities to expand your network with other companies
• Facilitate targeted recruitment of employees
• Save time, cost, and resources
• Collect immediate feedback

Benefits of Using Our Job Fair Invitation Template

SurveySparrow allows you to attract more applicants using a professional job application invitation template. Choose from a variety of themes, eye-catching colors, and font types. Use customization’s magic wand to make your invitation more enticing.

Multi-device Compatability

Create a template that works on any device, including tablets, computers, and smartphones. The template’s mobile-first priority will allow your respondents to access your invitation while on the go, eliminating the need to wait for the perfect time to fill it out.

Display & Skip Logic

Make your template user-friendly, so respondents don’t get tired of filling it out. Sort questions based on their relative importance. Set conditional logic to the questions based on previous responses from your respondents.

Google Sheet Integration

Export all responses in a Google sheet, filter them out based on your preferences, and save a bunch of time. You can see who is attending the job fair and what their priorities are right away. You’re just one toggle switch away from enabling this functional integration in your template.

Create Offline Invitations

Create your kiosk and collect data even when there is no Internet connection. Sync the responses back to the server when you get reconnected. This offline invitation to the career fair will allow applicants to fill out the form at the job fair venue itself.   

Library of Question Types

Select from various question types, including drop-down, multiple-choice, picture-based, date, contact form, matrix type, and many others. You can also make your invitations more engaging by including emoticons.

Use Cases of This Job Fair Invitation Template

Attracting Potential Candidates

A company participating in a local job fair can use this template to ensure it attracts a diverse pool of potential candidates. Its conversational tone and multiple question types, like smiley ratings, matrix questions, or picture questions, can help it make an engaging and informative invitation that advertises the company’s perks, work environment, and open positions. This will help them stand out and draw the attention of job fair attendees.

Startup Branding

Startups can use this template to make a great first impression at a career fair. It can be customized to align with the company’s branding through white labeling; additionally, they can choose from a library of colors, fonts, and imagery that best reflect their brand identity. This consistent branding will create a memorable and professional image, making it more likely for candidates to remember and recognize the company.

Virtual Job Fair Details

In this era of virtual events, companies can use this template as a tool to gauge the familiarity of attendees with various virtual tools and provide the required assistance for a smooth transition and successful event completion. It can include questions about their availability and their device specifications, in sync with the event requirements. This data can then be downloaded in multiple formats, like Excel or SPSS, analyzed, and used to decide which tools to use in the final event.

Entrepreneur Pitch

Suppose an entrepreneur aims to use the job fair as an opportunity to build relationships with potential investors beyond the event. In that case, they may use this template to understand attendees’ interest in their business. The invitation template can be designed to encourage interaction even before the job fair. It can include links to social media profiles, websites, and contact information, inviting candidates to connect and learn more about the business idea. This proactive approach will help them build a network of potential investors for future fundraising rounds.

Frequently Asked Questions on Job Fair Invitation Template

1. Is this template free to use?

Yes. You can use this template for free by signing up with your work email address. Here’s the link to our sign-up page. After successfully logging in to SurveySparrow’s account navigate to the builder and start with the template design.

2. How do I customize this template?

Click on ‘Use this Template’ from above. You will be prompted to our drag-and-drop builder instantly. The template you’ll have there is a pre-built one with suitable questions for an invitation. You can also add, remove, or edit the questions as and when needed. Change the background color, image, font, etc. to match your brand’s tone.

3. What information should I include in the invitation template?

The mandatory ones include the event date, time, venue, and the list of companies participating in the job fair. You can also customize this form as a registration form by collecting the candidate’s demographic information.

4. Can I share this invitation form directly via email ID?

Of course, yes. Once you are done with the customization, you can share the form with students, employees, etc via a direct link, SMS, or email address. Our platform’s multi-sharing capabilities allow embedding the form on your website, sharing them using a QR code, and even through social media.

5. Is the template mobile-friendly?

Yes, SurveySparrow is a mobile responsive platform. Our forms, surveys, and questionnaires are compatible with any device - be it smartphones, desktops, laptops, or tablets.

6. Can I integrate this form with my company’s CRM?

Yes, this job fair invitation can be integrated with popular CRMs. You can generate contacts from form submissions, and create a ticket easily. Read more about this from here.

7. Is it possible to send a feedback form after the event?

Definitely! As you have the email addresses of the participants with you, you can trigger a post-event feedback survey to collect genuine feedback from them.